Cycling Without Age chapters around the world currently use a wide range of tools to manage ride bookings and schedules, from Google Calendar and Excel to custom-built Python systems and the Book2Go platform designed for CWA.
Why we are exploring a new solution
What we have heard is that these various solutions still require lots of manual work on top, and also it is not possible to report on activities across chapters on a global level.
Therefore we have decided to look for a CWA global solution as an offer for existing and new chapters, with the purpose to support and automate processes and to provide a global overview of activities to be used e.g. for application for grants.
What’s happening now?
As the very first step a Pre-study has been initiated among a number of representative chapters with the aim to capture requirements for such a new solution. So far the Pre-study team has defined a number of different processes running for scheduling and booking of rides. Next steps are to look at other processes, non-functional requirements and requirements for statistics and reporting.
The plan is to complete the Pre-study in August as a starting point for inviting a number of vendors to propose solutions meeting CWA’s requirements. We are looking for a customizable standard system that can be adapted to our requirements, and also to some degree take into consideration that chapters are operated in different ways.
When a solution and a vendor has been chosen we will be able to estimate when such a new solution will be available.
Want to contribute?
Before we send out the tender material we would like it to be quality assured. So if you can contribute to review the material before it is sent out or to assess the tenders from vendors when we receive them, please let us know.
📩 Contact: Hanne Pedersen
📧 Email: hanne.pedersen@cyclingwithoutage.org